Request for Proposals - Window Tinting
June 21, 2021
MADISON COUNTY SCHOOL BOARD
210 NE Duval Ave.
Madison, Florida 32351
REQUEST FOR PROPOSAL (RFP) FOR WINDOW GLASS TINTING
ARTICLE 1. Introduction
This document is intended to serve as an RFP for the purchase and installation of window tinting that would be applied to specified interior window glass within the school district buildings in Madison County Florida referred to as the school sites within this RFP, affecting the spaces known as School Building Sites.
SECTION 1.01 Locations
Your bid is for the purchase and installation of window tinting for the interior sides of the windows in each school building as stated below.
Madison County High School (tint color burgundy and silver)
AREA SIZE COST
Bus side 7’*36’ __________
Lunchroom 7’*10’ __________
Lunchroom 7’*11’ (2) __________
Lunchroom 7’*5’ __________
Lunch Double Doors 6’*5.5’ __________
Front offices 7’*9’ (2) __________
Front office 7’*26’ __________
Library Double Doors 7’*9’ __________
Library 7’*14” __________
Library 7’*14.5’ (2) __________
__________ Subtotal
Greenville Elementary (tint color green and gold)
AREA SIZE COST
Lunchroom doors 2’*3’ (8) __________
Lunchroom doors 4’*6’ (7) __________
Lunchroom doors 3’*5’ (4) __________
Office doors 3’*6’ (2) __________
Secondary doors 3’*5’ (5) __________
__________ Subtotal
Waypoint Charter (add school logo here)
AREA SIZE COST
Front Office 7’*12’ __________
Secondary doors 4’*4’ (5) __________
Secondary doors 2’*2.5’ (2) __________
__________ Subtotal
Pinetta Elementary School (add school logo here)
AREA SIZE COST
Library 4’*9’ __________
Library 4’*17’ __________
Door 5’*6’ __________
Office 4’*14’ __________
Office 4’*10’ __________
Blue door 9’*4’ __________
Door 7’*13’ __________
__________ Subtotal
Lee Elementary School (add school logo here)
AREA SIZE COST
Office right side 5’*6’ (3) __________
Center 5’*10’ (3) __________
Doors 7’*11’ __________
Doors 5’*6’ __________
Left side door 5’*6’ __________
Left side 7’*5’ __________
Drop off side 5’*8’ (6) __________
Drop off side 4’*5’ (2) __________
__________ Subtotal
Madison County Central School (tint burgundy)
AREA SIZE COST
Window 7’*12’ __________
ACCEPTABLE WINDOW TINTING TREATMENTS
Windowperf package 70/30 UV 7 mil 3226
Finish Gloss Caliper 15.5 mil (7 mil vinyl/8.5 mil liner) __________
ClassicVue 8 mil calendared PVC __________
CurvaLam 3-mil cast vinyl cold-laminating film
polymeric face stock with an optically clear,
permanent pressure-sensitive adhesive. __________
Labor costs total __________
Warranty (must be at least 5-years internal application) __________
Total Project Costs ________________________
Projected Start and Finish Dates ________________________
SECTION 1.02 Management
You will be expected to purchase all materials and manage the project.
SECTION 1.03 Contact Information
Please contact Ben Killingsworth for questions about proposal submission and/or project details; (850) 973-1529.
ARTICLE II. The Project
SECTION 2.01 Scope of Work
Purchase mutually acceptable materials.
Coordinate from beginning to completion the installation process; including any lift equipment necessary for the project.
Prepare the window surfaces for the window tint application.
Install the window tinting on the interior sides of the window surfaces.
Responsible for all clean up and removal of waste associated with the project during the installation of the project.
SECTION 2.02 Project Specifications
Installation process may be delayed and interrupted due to business demands at the school sites; you will need to be prepared to stop and start the installation process for multiple days. Out of area companies need to take this into consideration. If students are in session at the school sites, you must pass a Level II background check. Contractor is responsible for fees associated with background check.
Installation will require lift equipment.
SECTION 2.03 Timeline
Milestone: Date:
Deadline for Proposal Submission: June 25, 2021 at 5 p.m. EST
Approximate Project Start Date: July 19, 2021¹
¹ Start date may change based upon demands at the school sites.
ARTICLE III. The Proposal
SECTION 3.01 Summary of Proposal
a) Expectations:
Contracts will be awarded based on the information presented in the proposals received. We will award contracts based on the proposal expected to be the most beneficial to our project based upon a variety of factors. The School Board reserves the right to award more than one contract, accept the lowest reasonable price offer, award contract before the proposal deadline listed in the timeline, award contracts before all proposals are received, and/or refuse any contract without obligation to the company offering the proposal.
b) Deadline:
All proposals must be submitted to Ben Killingsworth by 5:00 pm June 25, 2021 to be considered.
c) Selection Criteria:
All offers submitted will be considered based upon the materials provided in the proposal by the deadline for proposal date (Section 2.03).
Consideration will be given to the:
- Submission of proposal is received by the stated deadline (section 2.03).
- Perceived ability for the proposed company’s ability to deliver their services set forth in the proposal.
- Total cost to complete the project.
- Product and installation warrantees.
- References & Experience.
- MUST be a certified approved installer of the type of materials chosen.
- MUST have flexibility to stop and start the installation process due to interruptions due to demands at the school sites.
- Ability to satisfy insurance requirements.
d) All Responses to be Delivered to:
Madison County School District
Ben Killingsworth, Safety Director
RE: Window Tinting Proposal
210 NE Duval Ave.
Madison, FL 32340
IMPORTANT
To be considered, complete proposals must be received no later than June 21, 2021 at 5:00 pm EST.
Proposals may be submitted electronically by the same deadline dates and times to : [email protected]
The proposal requester does not warrant proposals sent via email will arrive.
No bids will be accepted after the deadline date and time.
ARTICLE IV. Insurance Requirements
4.01 Indemnification:
[insert service provider] shall indemnify, defend and hold harmless Madison County School Board, its agents, principals, directors and employees for any loss and liability incurred as a result of any damage to the Premises and property located thereon, personal injury occurring on the Premises, or any other claims, demands, liabilities and expenses (including, without limitation, reasonable attorneys’ fees and costs) that directly or indirectly arises as a result of this Agreement. Madison County School Board agrees to submit to [insert service provider] in writing a detailed listing of all property damages or personal injuries for which Madison County School Board claims [service provider] is responsible, and Madison County School Board shall permit [insert service provider] representatives to inspect the property so damaged.
4.02 Insurance:
All insurance procured and maintained pursuant to the Agreement shall have such deductibles, limits and coverage’s and shall otherwise be in such form as the Madison County School District shall from time to time reasonably specify, be subject to periodic review and adjustment, and shall be issued by insurance companies authorized to do business in Florida. All insurance shall be obtained from reputable insurance companies of recognized responsibility and shall include an endorsement that such policy shall not be canceled or materially changed without at least thirty (30) days prior written notice. All coverage’s will be primary and non-contributory to any insurance carried by the Madison County School Board. Prior to the commencement of operations under this Agreement, Contractor shall deliver certificates of insurance with respect to all policies so procured and shall deliver certificates.
(1) Commercial general liability minimum limits of $1,000,000 per occurrence, $2,000,000 aggregate on a per location basis. Coverage shall include fire legal liability, blanket contractual liability, products and completed operations, personal and advertising injury. Madison County School Board shall be added as additional insured.
(2) Excess/Umbrella liability insurance policy with a minimum limit of $10,000,000 per occurrence event. Coverage shall follow the terms and conditions of the commercial general liability, automobile liability and employer’s liability policies.
(3) Worker’s compensation liability insurance in compliance with all applicable statutory requirements, including employer’s liability in the minimum amount of $1,000,000.
(4) Automobile liability insurance in a minimum limit of $1,000,000 per occurrence for any auto, owned and non-owned autos.
(5) Employers liability insurance in a minimum limit of $1,000,000 per incident.
4.03
Prior to the commencement of operations at the Madison County School District premises, Contractor shall provide certificates of all coverage to the Finance Department at Madison County School Board at the following address:
Madison County School Board
Rose Raynak, Chief Financial Officer
210 NE Duval Ave.
Madison, FL 32351