MADISON COUNTY SCHOOL BOARD

210 NE Duval Ave.

Madison, Florida 32351

REQUEST FOR PROPOSAL (RFP) FOR WINDOW GLASS TINTING

ARTICLE 1.                          Introduction

This document is intended to serve as an RFP for the purchase and installation of window tinting that would be applied to specified interior window glass within the school district buildings in Madison County Florida referred to as the school sites within this RFP, affecting the spaces known as School Building Sites.

SECTION 1.01          Locations

Your bid is for the purchase and installation of window tinting for the interior sides of the windows in each school building as stated below.

Madison County High School (tint color burgundy and silver)

AREA                         SIZE                                       COST

Bus side                      7’*36’                                      __________               

Lunchroom                 7’*10’                                      __________

Lunchroom                 7’*11’ (2)                                __________

Lunchroom                 7’*5’                                        __________

Lunch Double Doors 6’*5.5’                                     __________

Front offices                7’*9’ (2)                                  __________

Front office                 7’*26’                                      __________

Library Double Doors 7’*9’                                       __________

Library                                    7’*14”                                     __________

Library                                    7’*14.5’ (2)                             __________  

                                                                                    __________    Subtotal

Greenville Elementary (tint color green and gold)

AREA                        SIZE                                       COST

Lunchroom doors       2’*3’ (8)                                  __________

Lunchroom doors       4’*6’ (7)                                  __________

Lunchroom doors       3’*5’ (4)                                  __________

Office doors                3’*6’ (2)                                  __________

Secondary doors         3’*5’ (5)                                  __________

                                                                                    __________    Subtotal

Waypoint Charter (add school logo here)

AREA                         SIZE                                       COST

Front Office                7’*12’                                      __________

Secondary doors         4’*4’ (5)                                  __________

Secondary doors         2’*2.5’ (2)                               __________

                                                                                    __________    Subtotal

Pinetta Elementary School (add school logo here)

AREA                         SIZE                                       COST

Library                                    4’*9’                                        __________

Library                                    4’*17’                                      __________

Door                            5’*6’                                        __________

Office                          4’*14’                                      __________

Office                          4’*10’                                      __________

Blue door                    9’*4’                                        __________

Door                            7’*13’                                      __________

                                                                                    __________    Subtotal

Lee Elementary School (add school logo here)

AREA                         SIZE                                       COST

Office right side          5’*6’ (3)                                  __________

Center                         5’*10’ (3)                                __________

Doors                          7’*11’                                      __________

Doors                          5’*6’                                        __________

Left side door             5’*6’                                        __________

Left side                      7’*5’                                        __________

Drop off side               5’*8’ (6)                                  __________

Drop off side               4’*5’ (2)                                  __________

                                                                                    __________    Subtotal

Madison County Central School (tint burgundy)

AREA                         SIZE                                       COST

Window                      7’*12’                                      __________

ACCEPTABLE WINDOW TINTING TREATMENTS

Windowperf package 70/30 UV 7 mil 3226

Finish Gloss Caliper 15.5 mil (7 mil vinyl/8.5 mil liner)       __________

ClassicVue 8 mil calendared PVC                                         __________

CurvaLam 3-mil cast vinyl cold-laminating film

polymeric face stock with an optically clear,

permanent pressure-sensitive adhesive.                                  __________

Labor costs total                                                                     __________

Warranty (must be at least 5-years internal application)        __________                                                   

Total Project Costs                                                   ________________________

Projected Start and Finish Dates                            ________________________

SECTION 1.02 Management

You will be expected to purchase all materials and manage the project.

SECTION 1.03 Contact Information

Please contact Ben Killingsworth for questions about proposal submission and/or project details; (850) 973-1529.

ARTICLE II. The Project

SECTION 2.01 Scope of Work

Purchase mutually acceptable materials.

Coordinate from beginning to completion the installation process; including any lift equipment necessary for the project.

Prepare the window surfaces for the window tint application.

Install the window tinting on the interior sides of the window surfaces.

Responsible for all clean up and removal of waste associated with the project during the installation of the project.

SECTION 2.02 Project Specifications

Installation process may be delayed and interrupted due to business demands at the school sites; you will need to be prepared to stop and start the installation process for multiple days. Out of area companies need to take this into consideration. If students are in session at the school sites, you must pass a Level II background check.  Contractor is responsible for fees associated with background check.

Installation will require lift equipment.

SECTION 2.03 Timeline

Milestone: Date:

Deadline for Proposal Submission:                 June 25, 2021 at 5 p.m. EST

Approximate Project Start Date:                    July 19, 2021¹

¹ Start date may change based upon demands at the school sites.

ARTICLE III. The Proposal

SECTION 3.01 Summary of Proposal

a) Expectations:

Contracts will be awarded based on the information presented in the proposals received. We will award contracts based on the proposal expected to be the most beneficial to our project based upon a variety of factors. The School Board reserves the right to award more than one contract, accept the lowest reasonable price offer, award contract before the proposal deadline listed in the timeline, award contracts before all proposals are received, and/or refuse any contract without obligation to the company offering the proposal.

b)  Deadline:

All proposals must be submitted to Ben Killingsworth by 5:00 pm June 25, 2021 to be considered.

c) Selection Criteria:

All offers submitted will be considered based upon the materials provided in the proposal by the deadline for proposal date (Section 2.03).

Consideration will be given to the:

• Submission of proposal is received by the stated deadline (section 2.03).
• Perceived ability for the proposed company’s ability to deliver their services set forth in the proposal.
• Total cost to complete the project.
• Product and installation warrantees.
• References & Experience.
• MUST be a certified approved installer of the type of materials chosen.
• MUST have flexibility to stop and start the installation process due to interruptions due to demands at the school sites.
• Ability to satisfy insurance requirements.

d) All Responses to be Delivered to:

Madison County School District

Ben Killingsworth, Safety Director

RE: Window Tinting Proposal

210 NE Duval Ave.

Madison, FL  32340

IMPORTANT

To be considered, complete proposals must be received no later than June 21, 2021 at 5:00 pm EST.

Proposals may be submitted electronically by the same deadline dates and times to : [email protected]

The proposal requester does not warrant proposals sent via email will arrive.

No bids will be accepted after the deadline date and time.

ARTICLE IV. Insurance Requirements

4.01 Indemnification:

[insert service provider] shall indemnify, defend and hold harmless Madison County School Board, its agents, principals, directors and employees for any loss and liability incurred as a result of any damage to the Premises and property located thereon, personal injury occurring on the Premises, or any other claims, demands, liabilities and expenses (including, without limitation, reasonable attorneys’ fees and costs) that directly or indirectly arises as a result of this Agreement. Madison County School Board agrees to submit to [insert service provider] in writing a detailed listing of all property damages or personal injuries for which Madison County School Board claims [service provider] is responsible, and Madison County School Board shall permit [insert service provider] representatives to inspect the property so damaged.

4.02 Insurance:

All insurance procured and maintained pursuant to the Agreement shall have such deductibles, limits and coverage’s and shall otherwise be in such form as the Madison County School District shall from time to time reasonably specify, be subject to periodic review and adjustment, and shall be issued by insurance companies authorized to do business in Florida. All insurance shall be obtained from reputable insurance companies of recognized responsibility and shall include an endorsement that such policy shall not be canceled or materially changed without at least thirty (30) days prior written notice. All coverage’s will be primary and non-contributory to any insurance carried by the Madison County School Board. Prior to the commencement of operations under this Agreement, Contractor shall deliver certificates of insurance with respect to all policies so procured and shall deliver certificates.

(1) Commercial general liability minimum limits of $1,000,000 per occurrence, $2,000,000 aggregate on a per location basis. Coverage shall include fire legal liability, blanket contractual liability, products and completed operations, personal and advertising injury. Madison County School Board shall be added as additional insured.

(2) Excess/Umbrella liability insurance policy with a minimum limit of $10,000,000 per occurrence event. Coverage shall follow the terms and conditions of the commercial general liability, automobile liability and employer’s liability policies.

(3) Worker’s compensation liability insurance in compliance with all applicable statutory requirements, including employer’s liability in the minimum amount of $1,000,000.

(4) Automobile liability insurance in a minimum limit of $1,000,000 per occurrence for any auto, owned and non-owned autos.

(5) Employers liability insurance in a minimum limit of $1,000,000 per incident.

4.03

Prior to the commencement of operations at the Madison County School District premises, Contractor shall provide certificates of all coverage to the Finance Department at Madison County School Board at the following address:

Madison County School Board

Rose Raynak, Chief Financial Officer

210 NE Duval Ave.

Madison, FL 32351

The Madison County High School Graduation will be live streamed at this link. https://www.youtube.com/watch?v=wTwTYHzoOnQ

The Madison County School District wishes to thank all of our teachers for all that they do for their students and the district!

THANK YOU!